2. All material and information must be suitable to a family-oriented show. We reservethe right to remove any exhibit not complying with these rules and regulations.
3. Booths are to be reserved in your name only. Exhibitors cannot sub-lease assigned booths. You may not share a booth, however we will try to accommodate requests to be located near another vendor, if requested by both parties in advance with the application.
4. This is not a requirement for participation but to be included on the festival website please: Submit no more than (5) photographs per vendor representing your craft, cause or organization. Slides will not be accepted. Photos may be submitted via email to jevans@evansagencyonline.com In the event that you are not selected for the show and want your images returned, include a self-addressed stamped envelope with your application. The Festival is not responsible for loss or damage incurred during mailing.
5. All exhibitors are expected to provide enough stock for the entire show, set up before show hours, and remain open until closing time. All exhibitors must remain set up until 7:00pm. Participants who begin to break down their space and leave it unoccupied during Festival hours will not be invited to participate next year.
6. Exhibitors will provide your own booth material and equipment, tent, table, chairs, etc. Electricity is limited, and will be allocated on a first-come, first-served basis. Please indicate in detail power requirements at the time of application. The cost will be $15 to help offset the utilities provided by the City of Rockwood and its merchants.
7. Schedule of Fees:
Non Profit and Civic Organizations - 10'x10' booth - $25
Arts and Crafts, Business Promotional - 10'x10' booth - $35
Food Vendors - - 10'x20' booth -$60
8. The festival reserves the right to hold a few spaces that may be offered to invited artists at the discretion of the festival committee.
9. All applications must be accompanied by a check for payment in full of the application fee.
10. No vehicles will be allowed in the exhibit areas between 9:00am and 7:00pm the day of the event. Set up will begin at 7:00am, Please don’t wait to the last minute, All of the setup vehicles entering and leaving the event area at the same time, 8:59am, is not fun for anyone.
11. The event is not and will not be responsible in any way for loss or damage to participant’s property. Exhibitors are responsible for their own personal and property liability.
12. The festival cannot be held liable or responsible for loss or damage to work or injury to any person participating in the event. The festival cannot be responsible for weather damage to products. A signed application constitutes a contract to follow all rules and regulations and is a commitment to participate personally if accepted.
13. Insurance - Food and Specialty Vendors (activities) are required to have a minimum $1,000,000 (one million dollar) general liability policy in place prior to the festival (October 3, 2009.) If you are accepted and do not provide the appropriate certificate of insurance prior to the festival date you will not be permitted to participate in the 2009 festival. You will be required to name The City of Rockwood as Additional Insured on the policy. (Being named “Certificate Holder” does not qualify as being named “Additionally Insured.”) This cannot be hand written. No binders will be accepted as proof of insurance.
Please include your agent’s name and phone number. Agents will be contacted to verify the validity of the certificate of insurance. Falsification of any document will forfeit your ability to participate in any City of Rockwood event. For more information on insurance requirements, contact Kelly Gibson at 865-354-7796.
14. Set up, Break Down, and Waste Disposal ; All vendors are responsible for their own set up, break down, and all needed supplies (for example: tables, chairs, extension cords and fire extinguishers will not be provided by the festival.)
15. Vendors are responsible for maintaining a clean, appealing site. Behind the booth is a festival area and should be kept in proper order. Trash should be moved to receptacles and should not be left behind booth space or stacked around the booth.
Food Vendor Application
You can mail your application forms with your check or money order to:
John C. Evans
103 S Front St
Rockwood, TN 37854